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Privacy Policy

 

The careful handling of your personal data is our top priority!

Liebwein Personalmanagement und –service GmbH (Liebwein, us, we), Schwanthalerstraße 73, 80336 Munich, is a company operating in the personnel services sector. All personal data is collected, processed, and/or used exclusively in accordance with the applicable data protection regulations. The protection of the confidentiality of this data is an important quality criterion for us.

This privacy policy applies to applicants, candidates, employees, representatives of business partners, and users of Liebwein’s websites (www.LPMS.de, www.customerservicejobs.de, www.taxlegaljobs.de, www.electronicsjobs.de, www.educationjobs.de, www.localtalents.de). This privacy policy explains what personal data is, which personal data is processed by Liebwein, for what purpose and how this is done. Furthermore, it explains the rights of data subjects and how they can be exercised.

Personal Data

Your personal data includes, for example, information such as your name, address, phone number, email address, as well as other job-related information relevant to personnel placement (e.g., résumé, LinkedIn/XING profile, professional background, salary expectations, availability, interview notes).

Collection, Processing and Use

Personal data is only collected, processed, and/or used in accordance with Art. 6 GDPR if this is necessary, for example, for the establishment, content design, or modification of a contractual relationship or if there is a legitimate interest. This also applies to the processing of personal data from publicly accessible professional sources (e.g., LinkedIn, XING). The storage and internal structuring of such data within the scope of personnel placement is based on Art. 6 (1)(f) GDPR to ensure effective and qualified filling of vacancies. Contact will only be made if there is specific relevance. The information obligation according to Art. 14 GDPR is fulfilled as soon as active contact takes place. If prior information is disproportionate, we rely on Art. 14 (5)(b) GDPR.

Categories of Processed Data

  • First and last name
  • Contact details (email, phone number)
  • Professional background, résumé
  • LinkedIn/XING profile (publicly available)
  • Communication history, interview notes
  • Project assignments, salary details, availability

Data Transfer to Third Parties and Third Countries

In the course of our business activities, it may be necessary to pass on personal data to external service providers, partner companies, or IT service providers – e.g., in the context of hosting, software operation, or application management. Processing is generally carried out on the basis of a data processing agreement pursuant to Art. 28 GDPR. In individual cases, data may also be transferred to so-called third countries outside the European Union (EU) or the European Economic Area (EEA) – e.g., to providers in the USA. Such a transfer will only take place if:

  • an adequate level of data protection exists in the third country (e.g., according to an EU Commission decision),
  • or appropriate safeguards are in place (e.g., EU Standard Contractual Clauses),
  • or you have expressly consented. In the case of service providers based in the USA, data transfer may also be based on the EU-U.S. Data Privacy Framework, provided the provider is certified accordingly.

Storage Duration

Unless otherwise consented or revoked, data is stored only as long as necessary to fulfill the processing purpose. Personal data from applications is deleted 6 months after the conclusion of the selection process. In the case of legal or contractual retention obligations (e.g., enforcement of commission claims against clients), data processing will be restricted instead until all blocking reasons cease to apply. If you have given your explicit consent to further optional storage of your personal data (e.g., consent to join our “talent pool”), we store your personal data based on your consent until revoked. The sole purpose of storage is to consider you for suitable job opportunities and, if necessary, to contact you. We regularly review whether continued storage aligns with the original purpose and delete your data once it becomes clear that no further placement is expected or you withdraw your consent.

Access Data / Server Log Files

Each time our website is accessed, our hosting provider automatically processes so-called server log files. These data are technically necessary to correctly deliver the website and ensure the stability and security of the system. Processing is carried out based on Art. 6 (1)(f) GDPR (legitimate interest). The following data may be collected:

  • IP address
  • Date and time of access
  • Time zone difference to GMT
  • Content of the request (e.g., accessed page)
  • Access status / HTTP status code
  • Amount of data transferred
  • Website from which the request originates (referrer)
  • Browser type and version
  • Operating system and its interface
  • Language and version of the browser software
  • Country of origin of the access

This data is not merged with other data sources.

Third-Party Services / Tools Used

Various third-party services are used on our website. The processing of personal data is based on Art. 6 (1)(a) GDPR (consent) or Art. 6 (1)(f) GDPR (legitimate interest). Below is an overview of the tools used and links to the respective privacy policies:

Cookies and Consent Management

Interactive Services and Website Security

Application Services and Integrations

Social Media Links and External Content

Our website contains links to external platforms. When clicking such links, your IP address and other technical data may be transmitted to the respective provider. The use is based on our legitimate interest in communication, visibility, and reach.

The following providers are affected:

Please note: Compliance with data protection regulations on external platforms is solely the responsibility of the respective third-party provider.

Special Information for Applicants and Candidates

a) Purpose and Legal Basis of Data Processing

If you apply for a specific position or submit your documents to us proactively, we process your personal data for the purpose of conducting the application process. Legal bases include:

  • § 26 (1) BDSG (processing for the establishment of an employment relationship)
  • Art. 6 (1)(b) GDPR (pre-contractual measures)
  • Art. 6 (1)(f) GDPR (legitimate interest in successful recruitment)
  • Art. 6 (1)(c) GDPR (legal retention obligations)

b) Talent Pool

If you give us your explicit consent, we will include your data in our talent pool. There, we store your information to suggest suitable job opportunities in the future. This consent is voluntary and can be revoked at any time with future effect.

c) Access and Confidentiality

Your application documents will only be viewed by authorized staff. All parties involved are bound by confidentiality. There is no automated decision-making or profiling.

d) Data Transfer to Third Parties

In the context of personnel placement, it may be necessary to forward your documents – after prior consultation – to our client companies. This transfer takes place only with your consent.

Data Security

We take appropriate technical and organizational measures (TOMs) to protect your personal data from loss, misuse, unauthorized access, or unlawful disclosure – in accordance with Art. 32 GDPR. The transmission of sensitive data is encrypted (SSL/HTTPS).

Rights of Data Subjects

You have the right to access, rectification, deletion, restriction, data portability, and objection in accordance with Art. 15–21 GDPR. You can also withdraw consent at any time. Contact: datenschutz@lpms.de

Right to Lodge a Complaint

You have the right to lodge a complaint with a supervisory authority (Art. 77 GDPR).

Controller

Liebwein Personalmanagement und –service GmbH
Schwanthalerstraße 73
D-80336 Munich
Phone: +49 (0)89 5454289-0 | Email: info@LPMS.de
Managing Directors: Melanie Liebwein, Marco Liebwein

Updates and Changes

Due to further development of our website or legal changes, it may become necessary to adjust this privacy policy. The current version is available at:
https://lpms.de/en/about-us/privacy-policy/

Version: March 2025